Addition always seemed easier than subtraction but a calculator simplified the jobs to the extent no one imagined. In the same manner, for business operations on a large scale, you need dedicated software. Don’t know why? It is because handling more than one project at the same time would require proper planning and resource management. This resource management planning software can make processing easy for you. Let us look at how resource management software works best for you:
Benefits of using resource management software:
Using resource management software can make work-flow smoother than you can imagine. These are the benefits you can fetch using the software:
- It helps you to keep the planning and management process transparent.
- You can diagnose a problem lot before you start with a project.
- You can see the complete situation is under control. There is hardly any scope of a flaw.
- The planning for resources can be done in the best possible way leaving no resource under or over-utilized.
- Ultimately, using resource management software gives you an overview of everyone and everything involved in the project.
When the software offers you such a wide range of benefits, it should have features that can give you independence. Let us look at the top 10 features of resource management software:
Features of Resource Management Software
1. Resource Planning and Scheduling.
Resource planning and scheduling involve deciding the types of resources needed for a project. It allows you to schedule the allocation of resources for a timeframe. The software, you use for resource planning should give a detailed picture for:
- Timeline oriented engagements of the team members.
- Utilization report of the team.
- Overutilization of a resource and other aspects of a project.
Getting this detailed report enables the company to decide on the current or future requirements of the resources. In the end, you are prepared for any sudden changes in the projects.
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2. Time Tracking.
With resource management planning, the level of convenience must increase. See whether you can track the time used for the project by resources. The time tracking feature in the software gives you a picture of the talent you have employed. Sometimes, talent may not be able to perform in a project but is very good with others. Other than this, there can be a case of under or overutilization of the resources.
Reporting is the major requirement that gives birth to the demand for the software. Resource management planning software should be able to generate comprehensive reports. This detailed information can help you with the shortcomings and problems. Based on these reports you can immediately work for solutions.
These reports should be customizable which implies that using filters and tools, you must have the option to customize the report. For any negative impact noted, an urgent change of action can be planned for the benefit of the company.
4. Convenient Budgeting.
Saving cost is one of the motives when you are working on a project. The resource management software must help you with convenient budgeting. You must be able to identify how much cost you have paid to procure the resource and maintain them.
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You can compare the report with the performance of the team. Accordingly, budgeting can be worked out to meet the demands of the company. You can use the feature to manage the profitability of the business. Other than this, the hassles in the projects can be worked out to clear the delivery.
5. Billing and quotes.
When you have multiple projects running in the company, chances are that you procure resources from contractors. The resource management software for such an issue must have an automated billing option. It will make tracking quite convenient for you when it comes to billing.
Apart from this, when you put your resources to work, it makes a follow-up game of minutes for you. You can have reports ready for the time dedicated, money invested, and other analytics when you quote the price to the customers.
Any tool is powerful only when it has a feature of customization. Your resource management software tool should allow you to have custom views. It gives you comfort when you have to work on quick resource allocation or report generation.
The feature of customization makes it possible to hide the tool which you may not be used in present. In simple words, if given a choice, the software must make it easy to hide the features not in use rather create custom categories.
7. Deep Permission Levels.
The use of resource management software may differ at each level. It may be used by resource managers, project managers, and team members. Resource managers can check resources, deadlines, project requirements, pending projects, and other things. In the same way, the team members may access the reports to check for the work schedule and record timesheets.
But clearly, the limit of access to all the features may differ from one another. The resource management software assists you to control the projects. With the feature of deep permission, the privacy and secrecy of the reports can also be maintained.
8. Mobile Accessibility.
Though, working on a project is going to be possible on a laptop or a desktop. Still, the resource management software should have compatibility with the mobiles. It gives users the independence to check the reports quickly. The data is easy to access from anywhere and at any time.
The mobile access will be appreciated for time tracking as it is easier and comfortable.
9. API and Integrations.
The resource management software is ultimately the supporting system of your company. You have users at all levels. Invariable of the size of the company, the resource management software will be your basic requirement.
The resource management software should have a feature of integration. It enables various devices to integrate. This will save redundant entries in the database. You will be able to avoid seeing double inputs of the same action. The resource management software may fit the unique process of your organization.
Technology changes or the utility shift, the resource management software should have a feature of automated updation. Your company may have a shift in demand from time to time. The software mustn’t lack the latest feature. The upgrades in the system should be automated without leaving work affected.
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Whenever the update is due, every user of the software should be notified. As soon as the notification is received, you can quickly save the information.
The resource management software is to provide you the convenience that can be enhanced if the software is able. You can choose software that suits the requirements of your company.