For a small scale industry, the need to fill job vacancies is as prevalent as the giant fishes in the market, but the fundamental difference between the two is the number of resources they can engage in the talent acquisition process while the big corporates have separate employees, who specialize in the hiring process. Unlike their bigger counterparts, such infrastructure is not available to the small scale businesses which form the majority in the Indian market.
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Hence, in order to stay relevant to the market, employers from these firms need to have an HR Software with web integration to run the talent acquisition process. These solutions are cost-effective and provide access to the online mediums where the target masses are most likely to search for a job. The newspaper commercials are not only costly, but they also have lesser chances of reaching the target mass of young job seekers.
The employment trends and what it means for the SME sector: The statistics.
A study from MRI Network states that a clear majority (91%) of employers feel that the market has turned out to be the candidate-driven. Therefore, investing in technological solutions to improve candidate outreach and candidate experience (CX) will help leverage technological advancements. Web-based HR Solutions will help in integrating headhunting with all the online platforms to effectively source the right applicants. Also, they help in the process of interviewing, scheduling, and closing the vacancies as an entirely automated function of the HR Software.
This will reduce the acquisition cycle, curb the time lag in stingy stages, and deal with the candidate diversity. Therefore, having a dedicated solution will lower the cost and increase the quality, which is a lucrative advantage for emerging business houses. Have a look at the article to know about the features that make web-based HR Solutions the right choice for the purpose.
Online vacancy posting and candidate database management:
The employer shall generate the job vacancy in the system, and it will provide with a job description relevant to the profile. The administrator shall post the vacancy on the company site, job portals, and social media handles in a parallel manner or as per a schedule. Hence, there is no need to coordinate the process with the elimination of duplication of work. The candidates’ resumes are automatically sourced from all these channels to build a comprehensive database for the employer.
The software shall also auto-generate a mail to confirm the receipt of job application to keep the candidates engaged. In case the vacancy is to be closed in the future, the details regarding any developments are also mailed to each candidate together. This avoids the lack of engagement due to insufficient infrastructure and not being able to answer each of them personally.
Resume praising and web-based tests:
With the help of advanced technologies such as AI and OCR, the HR Software shall run an initial round of screening. It will extract the content from the applications and validate them against the requirements input by the administrator. This shall include the educational qualifications, previous job summary, profile background, total experience, the period of engagement, nature of work, and linguistic proficiency along with the flexibility to relocate.
This will narrow down the large volume of resumes received to sort out only the relevant ones from the rest. The rejected applicants are informed of the status via mail to avoid unnecessary communication and provide a better candidate experience. The employer can also conduct online tests to further filter the right candidates without having to engage with them personally.
Video interviewing with interactive and non-interactive modes:
This is one of the most significant advantages as scheduling interviews at any location is not feasible for the candidates and employers as well. Here, the candidate is interviewed using online video interviewing tools. Apart from the typical video calling, it provides an interactive dashboard to evaluate the candidate on a real-time basis with the help of simple ratings.
The notes are also made on the same screen to avoid any post-interview documentation altogether. On the other hand, the candidate can also record their answers to the questions for the evaluation in the future. Therefore, the use of interactive and non-interactive video interviewing methods will help in cutting the cost without affecting the quality of work.
Finalization and scheduling:
Once the employer has finalized the list of candidates for final interviews and subsequent salary negotiations, the HRMS software shall help in scheduling the same for multiple positions and coordinate with the respective department heads well in advance. Moreover, the documentation such as offer letter generation, joining kit assignment, and submission of required proofing are done entirely through digital processing. The work profile is closed at the end of the cycle, and its announcement is removed from all the channels also.
Whether you are a budding entrepreneur or an emerging small scale business, automation in talent acquisition will help in lowering the cost of hiring, improving the quality of talent sourcing, and shorten the entire cycle. As a whole, this will help the companies in being relevant, effective, and prompt in acquiring the right employees irrespective of the limitations imposed by their organization size. An HR Software will prove to be a crucial tool in many areas with this being a significant benefit for the SME sector in India.