Summary: Sometimes Outlook users want to export email addresses from Outlook mail folders. They search for the solution for this task. So, in this article we will discuss the manual and automated solutions to extract email addresses from Outlook.
In today’s world, Outlook is the most widely used email client application. It is used for sending and receiving emails, email management, and other purposes. Outlook stores emails with their attributes like email address, subject, content, etc.
Sometimes, users need to download email addresses from Outlook mail folders due to many reasons. Extracting email addresses from Outlook is a complicated task. Therefore, we will provide the techniques to easily export email addresses from Outlook. But, before going on to techniques, we consider the reasons to extract email addresses.
Why Do Users Need to Export Email Addresses from Outlook?
There are many reasons to extract email addresses from MS Outlook which are given below-
- Outlook users want to save email addresses for backup purposes.
- Sometimes a user wants to share the email addresses to others then he needs to extract them.
- If users switch from Outlook to another email application then they extract email addresses from Outlook for further use.
How to Extract Email Addresses from Outlook?
There are various methods to save email addresses from MS Outlook. But choosing the best solution is a typical task. Here, we will describe two solutions to download email addresses from Outlook mail folders. First, we will discuss a free solution and then an alternative solution to complete this task.
- Manual method
- Automated Method
Manual Solution to Extract Email Addresses from Outlook
This is a free solution to export email addresses. Follow the given steps to manually save email addresses from Outlook.
- Firstly, Open MS Outlook on your local system
- Now, Go to File tab and Choose Open & Export option
- Then, click on Import/ Export and select Export to a File option and press Next
- After that, Choose Comma Separated Value (CSV) from Export to a file window and click on Next tab
- Now, Select that folder from which you want to export email addresses
- Click on Browse and set the location to save the extracted email addresses
- Give the Name to File and press Ok button
- After that, click on Map Custom Fields that will show all available fields in the folder
- Now, Click on Clear Map and drag all attributes rather than email addresses and press Ok
- Finally, click on Finish button to complete the task
Now, your email addresses are extracted in CSV format from Outlook. Go to the saving location and open the email addresses to check them.
Limitations of Manual Method
You can manually extract email addresses from Outlook but the method has some drawbacks that are given below-
- The Manual solution contains multiple steps. So, it takes lots of time to complete the process.
- It saves email addresses only in one file format as CSV.
- In this method, the mapping process is complex. So, users face difficulty in performing the process.
- There are higher chances for loss of metadata and contact fields.
Expert Solution to Extract Email Addresses from Outlook
We all know that the manual solution has some drawbacks. However, we use an alternative solution to overcome them. Xtraxtor Outlook Email Address Extractor is an effective way to extract email addresses without facing any issues. The software allows you to extract all email ids from specified folders in Outlook without any file size limitations. It can extract email addresses from single or multiple emails at the same time with complete accuracy.
Additionally, the best benefits of this tool is that MS Outlook is not required to perform the process. In this tool, you do not need internet connectivity to export email addresses. The simple graphical user interface helps you to easily extract email addresses from Outlook.
Any novice user can easily perform the process without any external guidance. It supports all versions of MS Outlook and Windows Operating Systems. You can download the free demo version of this tool to check its work efficiency before making an investment.
Steps to Extract Email addresses from Outlook using Professional Tool
Step 1. Firstly, Download and Run Xtraxtor Outlook Email address extractor on your Windows PC
Step 2. Now, Click on Open tab to select given options
Step 3. Click on Email Client and select Outlook account to extract email addresses
Step 4. After that, click on Extract and select Email address option
Step 5. Select the fields to extract email addresses and click on Extract option
Step 6. Finally, set the destination location to save resultant file and click on Save button to save email addresses
Why Use Outlook Email Address Extractor?
The software has many benefits that help you to extract email addresses from Outlook. Some of them are given below-
Extract Email Addresses from Outlook- Using this tool you can extract email addresses from mail folders in Outlook. It retrieves all email ids from Outlook folders and removes duplicates.
Apply Filter Options- The Outlook email address extractor provides various filter options such as to, from, date, time, subject, content etc. You can extract the required email address from Outlook using these filters. It also provides a search option that allows you to search specific keywords for the extraction process.
Desired Saving Location- Sometimes, it is difficult to find the output data after the extraction process. The best thing about this software is that it allows you to save the output files at your desired location. This makes it easy for you to find and access the data after the extraction process.
Extract from Other Email Clients- The tool allows you to download email addresses from other email clients. You can extract email addresses from Thunderbird, Opera Mail, Windows Live Mail and other Desktop applications. You can directly extract the email address of the configured email client from the system. so, you do not need to purchase other products to export email addresses from these.
Email Address from Attachments- Email IDs can also be stored in any email folder or attachments. Using this tool, you can extract email addresses from Outlook emails as well as attachments like DOC, TXT, CSV, XML etc. For this, you just click on Extract Email addresses from Attachments option and you are done.
100% Data Integrity- The tool preserves 100% data integrity during the extraction process. It does not modify the original structure of email addresses and gives accurate results after the extraction process.
Preview Mode- It is a single utility with multiple features to extract email addresses from Outlook. It has a preview option to quick preview of Outlook emails before the extraction.
Vast Compatible- Using this application, you can extract email addresses from any Outlook version. It supports all latest and old versions of MS Outlook and Windows Operating Systems. It supports Windows 11, 10, 8, 8.1 and old versions also. It is easily compatible with all 32 bit or 64 bit Microsoft Windows OS.
Simple Graphical User Interface- The interface of this utility is very simple and easy to use. Any beginners can also extract email addresses from MBOX files without any technical guidance.
In this post we have discussed the two techniques to extract email addresses from Outlook. You can use anyone according to your requirements. But, the manual solution has some limitations to complete this task. However, experts recommend using an automated solution to export email addresses from Outlook without any hassle. The above mentioned tool is the top way to download email addresses from Outlook in a few simple clicks without losing any data.